The number of references
A hundred items can be kept in your head. Ten thousand cannot.
RETAIL — Shops and stores
A POS that links every sale to your catalogue, your stock and your customers.
From receiving goods to the checkout: Projexo integrates a solution suited to your number of references and to your organisation.
Integrated solutionERPLY
HardwarePOS terminal, barcode scanner, receipt and label printers, payment terminal
SupportConsulting, integration, installation, setup, training, support
Understanding the trade
An item does not stop at the till. It goes full circle.
Stock has to change at the moment of sale, not at the end of the day.
Receive
The delivery arrives. Until it is recorded, the stock in the software describes a shop that no longer exists.
What mattersGoods received entered the same day, not when someone finds the time
Identify
Each item is given a reference and a barcode. This is the only moment when sizes, colours and pack sizes can be decided cleanly.
What mattersA naming rule that is kept to, otherwise the catalogue becomes unreadable within six months
Put on the shelf
The label carries the displayed price. If it does not match the one at the till, it is the customer who finds out — at the worst possible moment.
What mattersA single reference price, the catalogue's, printed from it
Sell
The checkout is the shortest and most visible moment of the whole cycle. A scanned item is found; an item searched for on screen keeps the queue waiting.
What mattersThe barcode rather than the on-screen search, whenever possible
Update stock
The sale must reduce the stock the instant it happens. Stock recalculated in the evening is no longer any use for decisions during the day.
What mattersStock that moves at the sale, not at closing
Analyse and restock
What sells fast, what sits, what needs reordering. This is the only step that makes the five before it profitable.
What mattersReadable turnover rates per reference, not just an overall sales figure
What makes this cycle hard to keep up
Variants
Size, colour, capacity: a single item becomes ten stock lines.
Barcodes
The supplier's, the ones that need creating, and the ones that are missing.
Availability
"Have I got any left?" is answered in three seconds or not at all.
Returns and exchanges
An item that comes back must also come back into the stock.
Promotions
A discount decided on the shop floor and not in the till distorts the whole margin.
Loyalty
Recognising a regular customer means being able to find their history.
Several tills, several shops
When this applies: every terminal added adds a source of disagreement.
Before / after
Eight situations where information does not flow
Switch from one state to the other: it is not the shop that changes, it is what it knows about itself.
Today
Scrolling through the screen while the queue waits.
The shelf label and the till screen do not say the same thing.
A reference typed by hand, two digits swapped, a wrong stock figure.
The software says there are some left; the shelf says otherwise.
The boxes are there, the stock does not know about them yet.
The item comes back into the shop without coming back into the stock.
Two catalogues kept separately, and two truths.
Nobody knows what the other has in the back room.
With Projexo
The barcode replaces the search: the item is found in one move.
Labels are printed from the catalogue: a single reference price.
Less manual input, so fewer opportunities for mistakes.
Stock moves at the sale. The discrepancies that remain come from habits, and training deals with them.
Receiving goods is part of the day's routine, not an end-of-month catch-up.
The return is an operation in the software: it puts the item back into stock.
A single reference catalogue — the link with online sales is checked at the audit.
Stock can be read per point of sale, where the organisation allows for it.
What this comparison does not say
Software does not eliminate errors: it reduces the opportunities for them. What remains depends on the team's habits, and that is what training is for. We announce no percentage gain until it has been measured at a client's and authorised by them.
Your configuration
What sits on the counter depends on what sits on the shelves
Four shops, four counters: choose the one that looks like you.
Small shop
One counter, one terminal, a catalogue that fits in the head of the person who built it. The issue is not volume: it is not having to start from scratch the day someone else runs the till.
- Touchscreen POS terminal or iPad at the counter
- Barcode scanner
- Receipt printer
- Cash drawer
- Connected payment terminal
Shop with a large catalogue
Fashion, concept store, specialist shop: many references, and above all many variants. It is the structure of the catalogue that decides everything else, before the hardware.
- Touchscreen POS terminal at the counter
- Barcode scanner
- Label printer for tagging
- Receipt printer
- Cash drawer and payment terminal
- Receiving or stocktaking station, if the organisation warrants it
Grocer and fast-throughput shop
Here, the queue is the subject. Every unnecessary move at the counter costs waiting time; and selling by weight adds its own constraint.
- Touchscreen POS terminal at the counter
- Barcode scanner, fixed or handheld
- Scale, for selling by weight
- Receipt printer and label printer
- Cash drawer and payment terminal
Multi-site business
Several points of sale, or several tills in the same one. The hardware repeats; what does not repeat is the catalogue — it must remain unique.
- One complete station per till
- Barcode scanner at every station
- Label printer, shared or per site
- Payment terminal per station
- A common reference catalogue, and rights per user
These configurations are indicative
The number of stations and the peripherals needed are determined by the audit: number of references, pace of throughput, space on the counter, network and power, and compatibility between the chosen software and the peripherals.
The software
ERPLY keeps the catalogue. We keep the rest.
Point-of-sale software geared to retail and stock management, which Projexo integrates and configures.
The catalogue
References, their variants and their prices live in the same place.
The checkout
Sales, returns and credit notes, on the counter terminal.
Stock
What comes in, what goes out, what is left — and the restocking to plan.
Customers
Purchase history, and loyalty when it is set up.
Single or multi-shop
ERPLY is aimed at retail, from one point of sale to several.
What Projexo brings
A well-configured catalogue is worth as much as the software that hosts it.
Ten steps between signing and the first paying client — that is where the rest is decided.
Catalogue and workflow analysis
How many references, which variants, which selling habits. Before any technical choice.
Choice of equipment
The counter, the available space, the network. Hardware is decided afterwards, not before.
Data preparation
Whatever the old system agrees to export is taken over; whatever it refuses is re-entered, and that is said in advance.
Categories, variants and taxes
The structure of the catalogue: this is what cannot easily be reworked in six months' time.
Item import
When the format allows it. Otherwise, a structured input, with naming rules that are kept to.
Users and rights
Who can apply a discount, who can cancel, who can change a price. Decided with you.
Connecting the peripherals
Scanner, printers, drawer, payment terminal. Each one tested on the actual station.
Sale, return and closing tests
The three operations that have to come out right. Checked before opening.
Team training
On the installed station, with your catalogue. The everyday actions and the ones that cause problems.
Support after launch
One contact who knows your installation, whatever device is involved.
What we aim for
- A smoother checkout, at the times that matter
- A usable catalogue, including for someone who did not build it
- Less double entry between receiving, the shelves and the till
- Stock more consistent with what is on the shelves
- Compatible hardware, tested on the actual station
- A trained team, new arrivals included
- One contact for software, hardware and network
These are operating objectives, not quantified gains: we publish no percentage until it has been measured at a client's and authorised by them.
Changing scale
From one shop to several, it is not the POS that changes
It is the catalogue that has to remain unique — and that is where things get complicated.
One shop, one till
The simplest case: a single source of truth, a single terminal. Everything holds as long as the person who built the catalogue is there.
What gets complicated
Nothing yet — until the day someone else has to run the till.
What Projexo handles
The structure of the catalogue, the configuration, the training and the written guides left on site.
Several tills in the same shop
Two counters, or an extra till at peak times. The catalogue does not move; what changes is who is allowed to do what.
What gets complicated
Rights per user, discounts, cancellations — and a network that has to support two terminals.
What Projexo handles
The rights, connecting the second terminal and testing its peripherals.
Several shops
Each site has its own stock, but not its own catalogue. As soon as an item exists in two versions depending on the shop, nobody knows which one is authoritative any more.
What gets complicated
Stock per point of sale, prices that may differ, and reports to read site by site.
What Projexo handles
A common reference catalogue, the organisation of the sites, and the deployment of each terminal.
Shop and online sales
This is the most requested case and the least automatic. Linking a POS to an online shop depends on the platform, the connector available and what each side agrees to share.
What gets complicated
Stock becomes shared between two channels selling at the same time, and the product records have to match.
What Projexo handles
Studying the connection: we check platform by platform before announcing anything.
No integration between POS and online shop is announced on this site until it has been checked for your platform. It is an audit point, not a box to tick.
Let us start with your catalogue and the reality of your stock.
We analyse your references, your workflows and your points of sale before recommending a configuration. The quote details each station, and the deployment schedule is set with you.